Documents Required for Company Registration in India
Getting your documents right the first time is the single biggest factor in whether your company registration goes smoothly or gets stuck in resubmissions. Every director or partner needs a base set of identity proof, address proof, and registered office proof, with a few additional documents depending on whether you're registering a Private Limited Company, LLP, or OPC.
Documents required for every structure
Whether you are registering a Private Limited Company, an LLP (Limited Liability Partnership), or an OPC (One Person Company), every director or partner needs to submit the same base set of documents.
Identity proof (PAN, Aadhaar)
- PAN card of every director or partner (mandatory for Indian nationals)
- Aadhaar card
- Passport, in case of foreign nationals or NRIs (Non-Resident Indians)
Your PAN is used to generate your Director Identification Number (DIN), a unique ID every company director must hold, so make sure the name on your PAN exactly matches the name on your other documents. Even a minor spelling mismatch between your PAN and Aadhaar is one of the most common reasons applications get sent back for correction.
Address proof (director/partner)
Any one of the following, not older than 2 months:
- Bank statement
- Electricity bill
- Telephone or mobile bill
- Passbook copy
This proves your current residential address as a director or partner, separate from the company's registered office address.
Registered office proof
Every company needs a registered office address in India, even if it is a home address or a shared workspace to start with. You will need:
- Latest electricity bill, property tax receipt, or water bill for the office premises
- No Objection Certificate (NOC) from the property owner, if the premises are rented or the office is not owned by a director personally
- Rent agreement, if applicable
Additional documents by structure
Private Limited Company
- Consent to act as director from each proposed director (Form DIR-2)
- Declaration of the first subscribers to the Memorandum of Association
- Details of shareholding pattern among the subscribers
LLP
- LLP agreement (drafted as part of the filing, defining each partner's contribution and profit share)
- Consent of designated partners to act in that role
- Details of contribution made by each partner
OPC (including nominee documents)
An OPC has one distinctive requirement that the other structures do not: a nominee. Since an OPC has only one member, the law requires you to name a nominee who would take over the company's shares if something happens to you. You will need:
- PAN and Aadhaar of the nominee
- Written consent of the nominee to be appointed (Form INC-3)
- The nominee's identity and address proof, same standard as a director's
Structure-specific checklists: Private Limited documents, LLP documents and OPC documents.
Shunya's CA team reviews your documents against the exact checklist for your structure before anything is filed.
Talk to a CA →Documents needed for NRI or foreign directors
If a director is an NRI or a foreign national, the requirements are slightly different:
- Passport is mandatory as identity proof (PAN is optional but recommended if they already have one)
- Address proof issued in their country of residence, notarized or apostilled depending on the country
- If the documents are in a language other than English, a notarized translation is required
Foreign directors typically take a few extra days for document verification, so factor that into your timeline if your company will have one.
Common document rejection reasons
- Address proof older than 2 months at the time of filing
- Name mismatch across PAN, Aadhaar, and other submitted documents (even different spacing or initials can trigger this)
- Missing NOC from the property owner for a rented registered office
- Blurry or partially cropped scans that the MCA system cannot read clearly
- Using an address proof document that is not on the accepted list for the MCA portal
Almost all of these are avoidable with a quick review before submission, which is where having a CA check your documents before filing saves real time.
How Shunya handles document collection
Once you start your registration, a CA reviews every document you upload against the exact checklist for your structure before anything is filed with the MCA. This catches mismatches and missing items upfront, rather than after the government has already flagged them, which is what causes most delays.
Shunya's professional fee for company registration is a flat ₹1,999 across Private Limited Company, LLP, and OPC registrations, with government fees and state stamp duty billed separately. Standard turnaround is 7 to 10 working days, with a fee waiver if it takes longer than 15 working days from the date you submit complete documents.
Do I need to submit physical documents, or is everything online?
Everything is submitted digitally through the MCA portal. You do not need to courier or hand-deliver physical documents for a standard registration.
What if I do not have a registered office yet?
You can use a residential address, a co-working space with proper documentation, or a family-owned property (with an NOC), as long as you can show a recent utility bill and, if it is not your own property, the owner's No Objection Certificate.
How old can my address proof be?
It should not be older than 2 months from the date of filing.
Do all directors need a Digital Signature Certificate (DSC)?
Yes, every director needs a DSC to sign the incorporation forms electronically, in addition to the identity and address documents listed above.
Can I use my Aadhaar card as both identity and address proof?
Aadhaar is generally used as identity proof. For address proof, the MCA typically expects a separate document like a bank statement or utility bill dated within the last 2 months.
This article is for general information only. For your specific situation, consult a practicing CA.
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